ONI is seeking a high-performing candidate for the provision of marketing, communications and engagement specialist services. The successful candidate will be required to perform tasks including, but not limited to the following:

• Overseeing the Summit management and planning from concept to execution, including facilitating the creation of event concept to developing a project/event plan, communicating with key Commonwealth stakeholders, the event committee and relevant staff ensuring the plan is implemented on time and within budget;
• Identifying and implementing lessons learned from the (first) 2024 Summit;
• Drafting key Summit artefacts, ensuring event concept and print materials are aligned with the intent of the Summit;
• Coordinating the creation of all relevant visual elements and printed materials for the Summit;
• Liaison with relevant Five Eyes attendees, technical experts and VIPs;
• Liaison management of suppliers and attendees;
• Coordinating of the Summit NIC public relations;
• Coordinating, supervising and training (where relevant) related internal and supplier staff.

Daily tasks to be performed include the following:

• Organising and preparing the relevant Summit venues and associated infrastructure;
• Organising and finalising a definitive guest list;
• Organising and finalising a definitive industry presenter list;
• Preparing and distributing relevant marketing information as required;
• Finalisation of an event schedule (including timing, content etc.);
• Organising the event speakers;
• Organising relevant food and drink arrangements for guests and attendees
• Providing relevant time/location information to guests and attendees
• Guiding and supervising (hosting services) at the Summit
• Closing the event; overseeing relevant Summit closure, clean-up activities and venue hand-over as required.

The successful candidate will have:

• Proven experience in event management, either in the design and delivery of National Intelligence Community (NIC) innovation summits.
• Proven experience in project management and coordination of industry, academia and government stakeholders to prepare and host social events.
• Proven representational and communication skills, and the ability to foster and maintain collaborative connections.
• An ability to work constructively within a small team, exemplify resilience, use sound judgement and adapt in a shifting and ambiguous environment.
• An ability to plan and execute a non-public event involving up to 1000 people.
• Maintain a security clearance (baseline minimum).

Estimated start date: Monday, 23 December 2024

Initial contract duration: 12 months

Extension term: 12 months

Number of extensions: 2

Location of work: ACT